Privacy Policy

VAPEODMFACTORY (“we”, “us”, “our”) is a vape Original Design Manufacturer (ODM) headquartered in Dongguan, China. We provide full-spectrum ODM services including product design, e-liquid formulation, regulatory compliance, and global logistics for vape brands worldwide.

This Privacy Policy applies to information collected through our website at vapeodmfactory.com, email communications, trade show interactions, and any other channels through which you engage with our services.

We collect the following categories of information:

We use the information we collect for the following purposes:

Service Delivery: To respond to inquiries, prepare quotations, process orders, and manage our ODM manufacturing relationship with you

Regulatory Compliance: To handle TPD, MHRA, and other regulatory filings on your behalf as part of our 6S System services

Communication: To send order updates, production status reports, shipping notifications, and relevant business correspondence

Marketing: To send product catalogs, industry news, and promotional materials about our services — only with your consent and always with an opt-out option
Website Improvement: To analyze usage patterns, improve site performance, and enhance user experience

Legal Obligations: To comply with applicable laws, regulations, and legal processes

Under applicable data protection laws (including GDPR for EU-based visitors), we process your personal data based on the following legal grounds:

Contractual Necessity: Processing required to fulfill our ODM service agreement with you, including order processing and delivery

Legitimate Interest: Processing necessary for our legitimate business interests, such as improving our services, preventing fraud, and maintaining business relationships — balanced against your privacy rights

Consent: Where you have given explicit consent, such as subscribing to our newsletter or accepting non-essential cookies

Legal Compliance: Processing required to comply with legal obligations, including tax regulations and export control requirements

Our website uses cookies and similar technologies to enhance your browsing experience:

Essential Cookies: Required for basic site functionality, including navigation and form submissions.
These cannot be disabled.

Analytics Cookies: Help us understand how visitors interact with our website, including page views, traffic sources, and user journeys. We may use services such as Google Analytics.

Functional Cookies: Remember your preferences and settings to provide a personalized experience on return visits.

You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect website functionality. For EU visitors, we present a cookie consent banner upon your first visit in compliance with the ePrivacy Directive.

We do not sell your personal information. We may share your data with the following categories of third parties:

Logistics Partners: Shipping carriers and freight forwarders necessary to deliver your orders via EXW or other agreed delivery terms

Regulatory Authorities: Government agencies and compliance bodies when filing TPD notifications, MHRA registrations, or other regulatory submissions on your behalf

Service Providers: Cloud hosting providers, email service platforms, and analytics tools that support our business operations under strict data processing agreements

Legal Requirements: When disclosure is required by law, court order, or governmental regulation

As a company headquartered in China with global operations, your data may be transferred to and processed in countries outside your country of residence, including China, the European Union, and the United Kingdom.

For transfers from the European Economic Area (EEA), we implement appropriate safeguards including Standard Contractual Clauses (SCCs) approved by the European Commission, and ensure that any data processor outside the EEA provides an adequate level of data protection as recognized by the European Commission.

We take all reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Policy regardless of where it is processed.

We retain your personal information for the following periods:

Active Business Relationship: Throughout the duration of our business engagement and for a reasonable period thereafter to address any post-delivery service needs

Regulatory Records: As required by applicable laws — TPD and MHRA filing records may be retained for the duration mandated by EU and UK regulations

Marketing Data: Until you withdraw your consent or unsubscribe from our communications

Website Analytics: Typically aggregated and anonymized within 26 months of collection

When data is no longer needed, we securely delete or anonymize it in accordance with our data retention schedule and applicable legal requirements.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Access: Request a copy of the personal data we hold about you
Rectification: Request correction of inaccurate or incomplete data

Erasure: Request deletion of your personal data, subject to legal retention requirements

Restriction: Request that we limit the processing of your data in certain circumstances

Portability: Request your data in a structured, machine-readable format

Objection: Object to processing based on legitimate interests or for direct marketing purposes

Withdraw Consent: Withdraw previously given consent at any time without affecting the lawfulness of prior processing

To exercise any of these rights, please contact us at info@vapeodmfactory.com. We will respond to your request within 30 days, or within the timeframe required by applicable law.

We implement robust technical and organizational measures to protect your personal data:

SSL/TLS encryption for all data transmitted between your browser and our servers

Access controls limiting data access to authorized personnel only

Regular security audits and vulnerability assessments of our systems

Employee training on data protection and information security practices

Secure data storage with encryption at rest for sensitive information

Incident response procedures for timely detection and management of data breaches

While we strive to protect your personal information, no method of electronic transmission or storage is 100% secure. We encourage you to contact us immediately if you suspect any unauthorized access to your data.

Our website and services are intended exclusively for business professionals and are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected data from a person under 18, we will take immediate steps to delete such information from our records.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will:

Update the “Last Updated” date at the top of this page

Post a prominent notice on our website for significant changes

Notify active business partners via email for material changes affecting their data

We encourage you to review this policy periodically to stay informed about how we protect your information.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us:

Company: VAPEODMFACTORY
Headquarters: Dongguan, China
Email: info@vapeodmfactory.com

Data Protection Inquiries: Mark your email subject as “Privacy Policy Inquiry” for priority handling

We are committed to resolving any privacy-related concerns promptly and transparently.